Oversee the onboarding of new plan sponsor retirement plans and the conversion of existing plans from other providers. Provide customized service and communications throughout the installation process to ensure deliverables are met. Manage relationships with plan sponsors, financial advisors, third party administrators, and associated stakeholders. The first level role will receive formal training and ongoing mentorship from more senior staff. Assignments are generally small-scale startup plans with lower employee counts.

Responsibilities

Transition

  • Manage the installation of defined contribution retirement plans, during start up or conversion, for single employer and multiple employer plans.
  • Analyze deliverable dates and timetables to create detailed project plans encompassing all aspects of the installation.
  • Evaluate timelines for liquidation of investments and receipt of plan data from prior providers in consideration of SOX blackout and plan effective dates.
  • Determine education options and delivery methods best suited for plan sponsors and participants, and coordinate with trainers to initiate. 
  • Manage transition of funds out of blackout to the service team within set timetable. Initiate extension notices if needed.

Compliance/Technical

  • Delegate and monitor record keeping setup, asset transfer, allocation, and first deposits, including the education, integration, and mapping of payroll files/methods.
  • Ensure plan set up consultants prepare documents related to plans and contracts, including employee disclosure material required to establish a new retirement plan.
  • Create and ensure regulatory notices are accurate and distributed to participants on time.
  • Conduct consultative discussions for plan reviews and assist plan sponsors with compliance questions related to plan design.

Relationship Management

  • Serve as primary plan sponsor contact during the installation process to ensure all aspects of the transition process meet client expectations.
  • Analyze data, conversion, payroll, and census files received from the client to assess the accuracy and consistency of information. Notify the plan sponsor and internal/external contacts of issues that may impact the success of the transition.
  • Plan and execute internal and external communications with plan sponsors, financial advisors and third-party administrators based on client preferences and culture.
  • Manage relationships with internal partners, sales executives, plan sponsors contacts, financial advisors and third parties throughout the installation process to ensure deliverables are met.
  • Confirm the accuracy and delivery of enrollment materials to participants once plans are in place.

Qualifications

  • Bachelor’s degree in a business field or equivalent experience
  • One year of experience in the financial services industry, or two years of administrative or customer service experience
  • Client focused to provide exceptional customer service
  • Outstanding written/oral communication and relationship building skills
  • Time management and organizational skills to handle multiple installations at various points in the conversion project lifecycle
  • Problem solving skills and attention to detail
  • Ability to quickly learn and navigate numerous systems/applications

Preferred Qualifications

  • Knowledge of retirement plan regulations
  • Knowledge of client management, installation/conversions, or contract compliance
  • Project management experience

Working Conditions

  • Office or hybrid office/remote environment

**Please note that the compensation information that follows is a good faith estimate for this position only and is provided pursuant to the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules and other compensation posting laws.  It is estimated based on what a successful candidate might be paid in certain Company locations.**

 

Compensation:

The Salary for this position generally ranges between $53,000- $65,000 annually.  This range is an estimate, based on potential qualifications and operational needs. The range may vary above and below the stated amounts, as permitted by Colorado Equal Pay Transparency Rule 4.1.2 and other applicable local regulations.

 

Bonus Eligibility:

This position is also typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at Company Discretion.

#LI-remote #IND123