Record Date
Recognized as persons entitled to take part in the AGM are those who hold shares of Aegon N.V. on the Record Date, Friday April 19, 2019, following the processing of all additions and withdrawals as at the Record Date. This applies by analogy to pledgees and usufructuaries of shares holding the right to attend General Meetings of Shareholders of Aegon N.V. The shares will not be blocked until the date of the AGM. The holder of shares acquired after April 19, 2019, cannot exercise meeting rights or voting rights at the AGM.
Mandatory notification of intention to attend AGM
Shareholders holding their shares in a securities account under the Dutch giro system who wish to attend the AGM (or their proxy holders as the case may be), are required to notify their intended attendance to ABN AMRO Bank N.V., Amsterdam, the Netherlands ("ABN AMRO"), which is possible from Saturday April 20, 2019, until Friday May 10, 2019, at the latest. This notification can be made through the ABN AMRO website (abnamro.com/evoting) or through the shareholder's bank or stockbroker (intermediary) in the Netherlands within the meaning of the Dutch Securities Transactions Act ("Wet Giraal Effectenverkeer") by submitting a statement from the shareholder's intermediary regarding one's ownership of shares on the Record Date as stated above.
Shareholders registered in the Company's register of shareholders will receive an invitation by mail. They are required to inform Aegon N.V. in writing of their intention to attend the AGM by Friday May 10, 2019 at the latest.
Shareholders with vested Aegon shares from incentive plans will receive an email containing information on how to notify their attendance.
The agenda with explanatory notes is available on Aegon's corporate website (aegon.com/AGM) as of Friday April 5, 2019, and will be sent to shareholders registered in Aegon N.V.'s register of shareholders. Holders of New York Registry Shares will receive a proxy solicitation notice.
Voting without attending the AGM
Shareholders that have notified their attendance to ABN AMRO as outlined above have several means to vote without attending the meeting:
- Shareholders can vote through the e-voting system of ABN AMRO which entails a voting instruction to a (deputy) civil law notary of Allen & Overy LLP: www.abnamro.com/evoting (external link)).
- Shareholders may grant a written proxy to a representative by using the power of attorney.
- Shareholders may grant a written proxy with a voting instruction to the Company Secretary of Aegon N.V. by using the power of attorney.
- Shareholders registered in the Company's register of shareholders may also use a power of attorney (options 2. and 3. above) to vote without attending the meeting.
Shareholders with vested Aegon shares from incentive plans will receive a separate email containing a link enabling them to vote by means of an electronic voting instruction through ABN AMRO's dedicated e-voting system which entails a voting instruction to a (deputy) civil law notary of Allen & Overy LLP. These shareholders can also appoint a proxy in the manners described under option 2. and 3 above.
Registration of attendance
In addition to the notification requirements as explained above shareholders or their proxy holders can only exercise their meeting/voting rights at the AGM if they register in person directly prior to the AGM. Registration to attend will take place at the entrance of the meeting room between 9:00 a.m. and the start of the AGM at 10:00 am. Shareholders or their proxy holders must provide evidence of their identity by way of a valid form of identification. Proxy holders must also provide proof of their authorization in writing.
Upon registration in person at the AGM, shareholders or their proxy holders will be offered the choice between voting by means of a voting app or an electronic voting device.
- Voting app: it is recommended that shareholders or their proxy holders download the voting app prior to the AGM in the iOS App Store or the Google Play Store by searching and downloading 'Lumi AGM'. Alternatively, if shareholders do not wish to download the app or do not have an iOS or Android device, they can exercise their voting rights during the AGM via the webpage https://web.lumiagm.com. The Meeting ID, username and password for using an own smartphone or tablet during the AGM will be distributed to the shareholders upon registration at the entrance of the meeting room. Please make sure your smartphone or tablet is sufficiently charged.
- Electronic voting device: shareholders or their proxy holders may opt to receive an electronic voting device for exercising their voting rights at the AGM.
Written questions
Aegon offers shareholders the opportunity to submit written questions concerning items on the agenda until Friday May 10, 2019 at the latest. These questions may be combined and will be dealt with and discussed at the AGM. All questions should be submitted to Aegon's Investor Relations team (by email: ir@aegon.com, or by mail: Aegon N.V., Investor Relations, Jan Willem Weidema, P.O. Box 85, 2501 CB The Hague, the Netherlands).
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Documentation
Full documentation for the 2019 AGM and previous years
